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Connect StaffHub to Outlook calendar of team members for availability

It would be great to have a preview of each team members Outlook calendar while planing and to have planed shift in the members Outlook calendar as write back, due to the fact, that Outlook is everyones main calendar.

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    Torben Volkmann shared this idea  ·   ·  Flag idea as inappropriate…  ·  Admin →
    Working on it  ·  AdminStaffHub Support (Admin, Microsoft) responded  · 

    Hi,

    We have added support in Microsoft Flow that will allow you to add your new shifts to your Office 365, Outlook.com or Google calendars. You can find templates for these flows here: flow.microsoft.com/search/?q=staffhub

    Please note that these flows currently only work for team managers, but we’ll soon update them to work for team members as well

    - Aby (StaffHub team)

    34 comments

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      • Matthew P commented  ·   ·  Flag as inappropriate

        @Anonymous that fan-freaking-tastic!! As it should have been from the beginning. Great link. Thanks!

      • Dan Thompson commented  ·   ·  Flag as inappropriate

        @speedbird186 - do you have a link to something suggesting that is the case? Someone at work told me that too, but can't find anything...

      • Speedbird186 commented  ·   ·  Flag as inappropriate

        This thread has been pretty active lately... everyone realizes that StaffHub will be discontinued in about 12 months, right?

      • gert.liekens commented  ·   ·  Flag as inappropriate

        It would be nice to have a real sync. Now if anything in staffhub is changed/moved/deleted, it isn't updated

      • Mark commented  ·   ·  Flag as inappropriate

        Is it possible sync the entire staff hub rota into the office 365 calendar? it only seems to work with the one persons shifts who is signed in

      • Rick commented  ·   ·  Flag as inappropriate

        Integration/synchronization with Outlook Calendar (O365 Business) is something I would have expected to see with StaffHub. The Flow connector only works with Shift requests, but not Time Off. That seems odd and rather short sighted. Hope this gets updated soon. Unless I'm missing something, the only way our users can keep StaffHub and their Outlook calendars in "sync" is by working in both apps (duplicated effort).

      • Anonymous commented  ·   ·  Flag as inappropriate

        Is Microsoft still working on the flow between Staffhub en Outlook calendar for members??? We

      • Anonymous commented  ·   ·  Flag as inappropriate

        Ultimately Staffhub should be seamlessly linked to Outlook and Teams for two way interaction. Being able to see the team members schedule and setting open shifts all linked into the Teams app for completeness. Whilst maintaining the 'in field' component as well.

      • Peter commented  ·   ·  Flag as inappropriate

        Great to have this! Would it be a possible way to have a flow to publish all (new) shift information to a SharePoint Calendar list which then can be connected to an outlook calendar by the each member of the team? If yes, how could we manage changes in existing shifts (they are then not new but changed) or deletion of shifts?

      • CC commented  ·   ·  Flag as inappropriate

        The solution using Flow seems to be creating a new outlook calendar event automatically. However, users (managers/staff) may approve/disapprove/cancel leave. Since the flow is not Syn, I suppose the Flow cannot update outlook calendar for disapprove/cancel cases. Please correct me if I was wrong.

        Appreciate if a solution can be provided for using Staffhub to manage staff leave with a proper integration with calendar.

      • Anonymous commented  ·   ·  Flag as inappropriate

        What is your deadline for making it work for team members?

        I will only start using StaffHub when this function works.

      • Ryan commented  ·   ·  Flag as inappropriate

        The Flow options look great for bringing info from StaffHub to Outlook, however there should be a way to bring flagged scheduled items from Outlook to StaffHub in a manner that would simplify time off, especially for recurring events.

      • Anonymous commented  ·   ·  Flag as inappropriate

        Very disappointed -- "what is" compared to "what could be" is a very wide gap. I will not use any app that doesn't sync with the other Office 365 apps. If I can't see the Outlook Calendars of the team, then no. Staffhub requires I set up another team, but I have set up the team under "teams" but the two identical teams do not talk to each other.

      • Pete Juvinall commented  ·   ·  Flag as inappropriate

        Adding my view in here. The Staff Hub phone app is useful, but without the tie in to O365 calendars, Staff Hub scheduling is pointless. We have a service desk that we've used calendaring for; staff aren't just frontline workers, they do other things.

      • Anonymous commented  ·   ·  Flag as inappropriate

        Microsoft Bookings is a great tool for a hair salon, staffhub is great tool for staff to pick up shifts, but Microsoft Bookings is not aware when an employee picks up or changes an existing shift in staff hub. This would be a great integration, so hair salon customers don't see them as available for this shift.

        If this is possible and I'm not seeing how, please let me know.

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